Policy and Procedure

Vendor Management allows us to build a relationship with our suppliers and service providers that will strengthen both business. Vendor Management is not negotiating the lowest price possible. As we define it, vendor management is constantly working with our vendors to come to agreements that will mutually benefit both companies.

Our vendor management policy starts with vendor qualification process to ensure we strategically match communities with appropriate vendors. At the same time we make sure that we are in compliance with regulatory laws, thus avoiding potential business risks. As we build a relationship with our vendors, we constantly monitor vendor performance esp. requirements that are most critical to the business such as shipping/delivery times, quality of service performed, order completion, call answer time, etc.

As a matter of procedure, we require new Contractors, Service Providers, Suppliers, and Vendors to complete and return the forms listed below and attach the requested documentation before they can be considered an approved vendor and thus eligible for payment for goods and/or services performed.

  1. Independent Contractor Information Form
  2. Vendor Agreement Disclaimer of Liability Form
  3. W-9 Request for Taxpayer Identification Number and Certification
  4. Copy of Trade Name Registration from the Secretary of State
  5. Liability Insurance Certificate from your Insurance Agent with a minimum of $1,000,000.00 in Liability Coverage
  6. Current Workers Compensation Certificate (or in the case of a Sole Proprietor the Sole Proprietor, Independent Contractor Workers Compensation Indemnity Agreement Completed and Notarized)